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VR Recruiting & Onboarding Guide

Attracting And Retaining New Generations Of Employees With VR

Learn how to onboard new employees faster, more cost-effectively and with a learning method that is not only better understood, but also remembered in the long run.


Digital Onboarding

In an age of rapid innovation, many companies have still been training and qualifying their employees in the same way for several hundred years. 

VR Onboarding

Despite innovations, screen time, and home offices, the approach to learning and on-the-job training has remained largely unchanged, especially in onboarding. 

Outdated Onboarding Processes

Training, onboarding, and professional development activities in many companies are lecture-based, monotonous, and largely rely on attendance and memorization. Additionally, lack of time and constraints due to individual learning habits negatively impact employee and employer motivation.

Proper Skills Acquisition

This approach to specialized onboarding can be costly, slow, and relatively ineffective, and carries the risk that employees will not properly learn the skills or instructions required for their jobs and, accordingly, could significantly harm the company in the long run.

New Onboarding Approach

Companies need a new form of onboarding and training that engages and excites employees that can be used over the long term. Here, the use of Virtual Reality represents the ideal way to improve employee onboarding, training, retraining, and more.


What Is A Digital Onboarding Process?

In HR and talent management, digital onboarding refers to a form of structured onboarding that is conducted virtually, without a face-to-face meeting. Many companies use digital onboarding to conduct so-called "functional inductions." These onboarding sessions usually occur before hands-on training begins and allow new employees to become more familiar with their role and the company's clear expectations. This makes the onboarding of new employees much easier.

Quick Access

In addition, the term digital onboarding is used in all areas where companies need to integrate a person into their structures - for example, as a customer in e-commerce. In this context, the onboarding process is intended to ensure quick and easy access to all of an organization's services and products.

Why Is Great Digital Recruiting & Onboarding So Important?

Even before the Covid pandemic, only 12% of employees surveyed agreed that their company did a good job of onboarding, according to a Gallup poll. It's no surprise then that nearly one-third of new hires begin their search within the first six months of starting their job (Harver), and estimates put the average cost of hiring at about 30 percent of the annual salary of those being hired (Forbes).

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Central Induction

This data shows that onboarding is a key part of the employee lifecycle in organizations. A proper formal and digital onboarding process prepares employees for success accordingly.

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Activating Long-Term Memory

Studies show that new employees are two times more likely to retain content in long-term memory after a virtual learning process than after viewing traditional video- or text-based learning materials, as people are immersed in digital learning situations as though they had been there live, thanks to the computer-generated environment of VR and AR.

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VR Training not only allows companies to train their employees faster, but participants remember what they have learned better. This is due to the so-called image superiority effect, which states that content is more likely to be recognized and recalled the more vividly it is presented. This means that we can remember a picture of a red apple more easily than the word "red apple".

VR Recruiting & Onboarding

Create Unique Onboarding Processes Your Employees Will Love

Use VR and AR training to set new standards for your company. We would be delighted to advise you on how 3spin Learning can support you.

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Want to successfully train new employees and retain them in your company in the long run? We support companies in redefining their corporate image.

Shortage Of Skilled Workers

Shortage of skilled workers or too few potential applicants and the associated high costs of recruiting and hiring.

Poor Candidate Journey

No standardized processes for pre- and onboarding as well as for professional training and social integration.

High Travel And Training Costs

High Travel And Training Costs

Lack Of Training Opportunities

Employee training spread across multiple locations leads to high costs and ineffective onboarding.

High Turnover

Lack of employee engagement in traditional training.

Poor Integrability

Training outcomes cannot be measured and stored in the LMS.

Digital Recruiting & Onboarding Advantages

The use of Virtual Reality offers a huge optimization potential for your HR processes and supports all challenges, especially with the activation of long-term memory.

Working More Sustainably

VR and AR training not only saves companies huge costs through less travel but also reduces the environmental footprint and workload of employees through location-independent working, thus ensuring an increased work-life balance as employees can train regardless of location and on their own schedule.

Larger Employee Pool

Companies can hire their employees regardless of location, allowing qualified candidates to be found and hired globally.

Less Turnover

VR onboardings provide realistic training in a virtual world that mimics the real world, so new employees gain the skills they need faster.

Competitive Advantage

58% of Millennials prefer high-tech benefits like VR and AR instead of free snacks and ping pong tables (Forbes).

Better Employer Branding

Thanks to VR, new employees get a clear picture of the company culture before their first day on the job.

Decentralized Site Tours

Companies showcase their facilities with virtual tours and job applicants get to know their future work environment.

Enormous Cost And Time Saving

Familiarization processes only need to be created once and can then be accessed uniformly, anytime and anywhere.

Digital Recruiting & Onboarding Disadvantages

One of the biggest challenges for HR management is implementing an engaging remote onboarding strategy, especially with many new hires.

At 3spin Learning, we help companies with their employee onboarding processes and open up virtually unlimited possibilities in the onboarding of new employees through realistic learning environments.

Lack Of Contact With Team Members

There is no adequate substitute for daily direct contact with team members, especially in the first few weeks of work.

For this reason, we have developed the Learn together module on our learning platform so that new employees can establish and maintain close contact with their colleagues within the VR world.

This is how digital transformation and the introduction of a new technology in a remote work environment can provide more accessibility.

Limited Experience

Off-site onboarding can come at the cost of employee retention. The office environment can sometimes be a deciding factor for job seekers when deciding which company to work for. HR departments here need to be able to maintain a quality company culture.

With the ease of our many awesome VR features, 3spin Learning gives you the ability to bring new or existing VR content to life.

Potential Use Cases for a Structured Onboarding Process

Any VR and AR learning platform like 3spin Learning should support your organization's training and education efforts with smart features and immersive digitization.

VR & AR Occupational Health & Safety

Occupational Safety

Prepare employees for procedures and potential pitfalls.

Virtual Reality Onboarding
VR & AR Training & Education

Training 4.0

Personalize your vocational training.

Training 4.0
Other Use Cases

Staff Training – Customer Service

In simulated customer conversations, it is possible to interact with an avatar in real-time and at the same time, employees receive tips. This makes it easy to play through various scenarios and anchor them in the long term through cognitive learning processes.

Talent Acquisition – Employer Branding

Interactive familiarization processes before the first day of work demonstrate that companies are competitive. This helps companies stand out from others and be seen as innovative trailblazers.

Virtual Tours – First Working Day

In virtual simulations of your site such as laboratories, warehouses, offices, or production facilities, companies show what different sites look like to give new employees an accurate insight.

New Processes – Machine Maintenance

VR training can prompt employees to shut down the machine and simulate responses to any malfunctions. There are no travel or machine costs, or personnel costs incurred by trainers.

Emergency Drills – Emergency Protocols

Via simulated emergencies, employees safely learn how to behave in a threatening situation, such as a fire, and downtime on real machines is avoided.


Lufthansa Aviation Training

More than 3,000 cabin crew digitally onboarded

Aircraft remain on the ground

Long-term cost savings

Good for the environment

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Onboarding (3)

How Much Time Do You Need For Successful Onboarding?

It takes about six months from signing to successful professional integration and full performance - the same amount of time as the probationary period usually lasts in companies. After a year with the same company, employees are expected to have mastered the skills associated with their roles.

Future Leaders

The next step is then to make these employees future leaders of the company. They follow in the footsteps of their supervisors, who in turn will replace their supervisors, and so on.

Professional Development

Good onboarding means that management encourages and challenges its employees and is interested in the professional development of skilled workers. No one wants to remain in a position that has low requirements and offers an even lower salary. And satisfied employees tend to stay with the company longer.

How Do You Design A Digital Onboarding Process?

We recommend using Virtual and Augmented Reality with 3spin Learning during the onboarding process. The software is easy to use and user-friendly - without any programming knowledge and regardless of how tech-savvy the user is. In addition, any training created by your management can be reused at any time.


Preparing For The First Day Of Work

Especially when it comes to remote onboarding, companies should provide all the necessary tools and software. Even before the first day of work, digital signature software solutions can ensure that communication and collaboration run smoothly right from the start. For example, 360-degree Training and virtual tours help new hires get to know each other in person and make them feel welcome at their new workplace even before their first day of work.


Induction via VR and AR Training

Structured onboarding's main goal is to meet the expectations of both parties. Here, the company needs to communicate what it expects from its new employees through transparent communication. This is where VR and AR Training can help impart knowledge and provide the appropriate digital support - especially in the home office.


First development phase using VR and AR

After six months, new employees should have fully integrated into your organization and developed the necessary skills to perform their tasks and fit in well with the company. At this stage, feedback sessions as well as company-wide training courses are ideal. For this purpose, classic eLearning platforms are usually not sufficient to generate interactively appealing training material.

Virtual Tours

Enhancing The Recruiting Process with VR & AR

Especially in a competitive job market, employers are trying everything they can to give potential workers a good feel for what it would be like to work for the company. Virtual and augmented reality technology can help job applicants experience what it would be like to work in certain jobs or for certain companies while still in the application process.


For example, recruiters can use VR goggles to test an applicant's skills in a virtual environment. The use of VR and AR in HR also allows for realistic online simulations where applicants can explore their future jobs and interact with employees.

Virtual Reality Onboarding

How Much Does Great Onboarding Software Cost?

If you're like most HR departments, you probably lack the financial flexibility to add a large set of tools to your HR technology suite. Each new program requires a new line item in your budget, and getting approval for a new system from your leadership team isn't necessarily easy.

Virtual Learning

Today, with software solutions such as 3spin Learning, virtual Training can be deployed at very low annual platform fees starting at $5,000 per year - depending on standard or customized options.

Customized Content

Our software solution even offers learning content creation without the need for programming skills. With us, anyone can create and execute hands-on learning content. Our team of experts will be happy to advise you.

Support With One Learning Platform

Simplifying Virtual Onboarding With 3spin Learning

With so much opportunity for companies to enter the VR market early, it's a great time to develop an innovative VR software solution.

Powerful Onboarding Tool

With 3spin Learning, you get a powerful onboarding tool with a user-friendly and intuitive interface that automates the social integration of your new employees. With our software solution, you can create compelling VR and AR Training courses and replace manual HR processes with SaaS systems.

Virtual Reality Onboarding
2023 Watchlist Web Large_experiential learning technologies
Virtual Reality Recruiting

Create, Distribute And Execute VR Learning Content Without Code

Our technology ensures more scalability, a shorter development time as no programming skills are required, and lower costs. We would be happy to advise you.

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Organizations Using 3spin Learning

Hochschule Ravensburg

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